Tag Archives: office365

Office 365 Migration Project

Migration Progress


Email Accounts Migrated: 2,365

General Emails & Rooms : 278

Update as of 6-22-2015


In 2012, CSUSB began the process of merging several Microsoft Exchange severs and the legacy Sun e-mail server onto a consolidated CSUSB Microsoft Exchange platform. That project was completed in Spring 2014. In Fall 2014, IT Services piloted the migration of e-mail accounts onto the cloud-based Microsoft Exchange Online platform, which is part of Microsoft’s Office 365.

Email Migration Strategy

Project Timeline and Status
31% complete – 1004 of 3200 Migrated. (Mar 18, 2015)
Targeted completion: June 2015

What is Office 365?
Office 365 is a suite of products including Exchange Online, OneDrive for Business with 1TB (soon to be 10TB) of online storage, Office Online (similar to Google Docs), SharePoint Online, latest versions of the Office desktop software (Office 2013 and Office 2011 for Macs), as well as Lync and other Unified Communications features such as voicemail-to-email.

Why Office 365?
Office 365 offers a variety of useful and user-friendly features that integrate with our existing Microsoft environment. Having the platform hosted in the cloud will ensure higher level of disaster recovery and business continuity to campus as it provides users round the clock access to their documents without the need for any additional software.

What’s next?
Divisions/Colleges/Departments will be migrated one at a time, based approval from VP/Deans/Chairs and on mutual agreement with technical staff. You will be notified by your technical support staff prior to your department’s migration and IT Services will be coordinating support during your migration window.

How will it affect you?
You will continue to use your MyCoyoteID and password to access your emails. Prior to your migration to Office 365, your e-mail on the CSUSB Exchange server will be copied to the new platform. Your technical staff will work with the ITS team on gathering key information such as e-mail client, calendar, and e-mail filter usage. You will be provided instructions and assistance on reconfiguring your mobile devices and e-mail clients, if necessary. (Microsoft Outlook users will only need to close and restart Outlook.)

Pre-Migration Instructions

What Office 365 resources are available?

  • Email/Exchange Onlne
  • Lync
  • OneNote
  • OneDrive for Business
  • Sharepoint Online

How do I access Office 365?
Users who have been migrated to Office 365 e-mail can access their e-mail directly from http://outlook.com/csusb.edu. Other Office 365 products can be accessed after logging in. Alternatively, you can sign on to the MyCoyote Portal and access Office 365 following these instructions.

Training and Tutorial
Free training is available to CSUSB employees through Lynda.com [Login required]. Here are some useful tutorials to get you started:

Email Client Tutorials

Calendar Tutorials
Microsoft provides a video tutorial on sharing and publishing your Office 365 calendar using the Outlook Web App and Outlook 2013:

Tips & How-To’s

Getting Help

If you need assistance accessing or setting up your Office 365 account, please contact the Technology Support Center:

Phone: (909) 537-7677
Email: support@csusb.edu
On the Web: http://support.csusb.edu