Category Archives: IDMS

Identity Finder

Identity Finder – Scanner for PII – Personal Identifiable Information

Links to CSUEU and CFA Points of agreement

Cybercrime, specifically, data breaches, are on the rise exposing Personal Identifiable Information (PII) which can be used to facilitate identity theft. PII is classified by the CSU and CSUSB as Level 1 data that is linked to an individual person’s identity, such as Social Security Numbers, driver license data, and credit card or bank account information. Many of us may unknowingly be placing the university at risk by having sensitive data on our workstations; locating sensitive data, hidden in documents long forgotten, is not easy.

The California State University, in agreement with affected bargaining units, recognized the importance of protecting PII under our care and, as part of the system wide efforts to minimize the risk for the inadvertent disclosure of PII, the CSU is providing Identity Finder Data Loss Prevention software to help locate sensitive data that may be buried in campus computers.

As part of the CSU implementation, each campus will provide a period of 30-days to all employees to install Identity Finder and to scan their workstations and files to identify, secure or dispose as necessary of any personal identifiable information stored in their computers.

Identity Finder is simple to download and install. Instructions, additional awareness documentation and the CSU agreements can be found in the PersonalInformationFinder topic of the campus Wiki site at https://wiki.csusb.edu/bin/view/Standards/InfoSec/PersonalInformationFinder .

For the next 30 days, the campus community is encouraged to download and install Identity Finder and search and clean-up unsecured PII in their workstations. After the initial 30 days, periodic scan using Identity Finder will be conducted by the Information Security and Emerging Technologies Department on campus workstations per the CSU agreements.

If you should need assistance for installing the software on your computer, please contact your designated IT staff or the Technology Support Center (TSC) at x77677.

If you encounter any issues with Identity Finder, need assistance to secure or dispose of sensitive information or have questions regarding campus information security policies and standards, please contact the Information Security and Emerging Technologies Department at x77262.

Screenshot of Indentity Finder search progress

How to reset your password on IDMS

PLEASE NOTE:

You must activate your account first.  If you have not yet activated on the new system, you will receive an error message that says your credentials cannot be determined to be authentic, or that your account is locked.

Instructions for activating your account can be found here:

Activating Your Account on the new IDMS

To reset password:

  1. Go to the Self-Service Page
  2. Click on the Change Your Password Linkselfservice
  3. Enter Coyote ID and Password
  4. Press Submitpwchange
  5. Enter in a new Password
  6. Note, your password must conform to the following:
    1. Be at least 8 characters
    2. Be no more than 32 characters
    3. Contain at least one digit (number)
    4. Contain at least one letter
    5. Contain at least one uppercase letter
    6. Contain at least one special character: !#$%&()+-/
    7. Also note, your account retains a history of your previously used passwords. You may not re-use your used passwords.
    8. Press Submit009

Activating your account on the new IDMS

 

 

 

 

 

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CSUSB is rolling out an upgraded Campus Wide ID Management System to improve security and password management and mobile device compatibility. If you have a CoyoteID, you will be required to establish a new account with updated login credentials within the new campus ID Management System. The transition will begin on April 6th and will continue for a period of 90 days. After which you will be automatically re-directed to establish your new account and password.

Below you will find directions on how to activate your account.

Step One: Proceed to Activate Account

  1. Go to: The MyCoyote Portal
  2. Click on the link titled “Activate Your Account”
  3. This will take you to the IDMS Self Service Page

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Step Two:  Activating Your Account

 

  1. To Activate Your Account, click on the link titled “Activate Your Account”

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You will be directed to the account activation page:

  1. Fill out the fields for the following:
    1. Coyote ID
    2. First Name
    3. Last Name
    4. Date of Birth (in MMDDYYYY format)
    5. Postal Code
  2. Press the “Next” button when completed.

Please note:  your personal information must appear exactly as it appears on your student, staff or faculty record

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Step Three:  Accept Policy in Responsible and Ethical Use of Computing Resources

Read the entire Policy in Responsible and Ethical Use of Computing Resources.  

Once the policy has been read, click on the box below “I accept the computing use policy.” 

Press the “Next” button when completed.

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Step Four:  Enter Alternate Contact Information (Optional)

From the drop down menu, select the provider of your mobile service.

Enter your 10 digit mobile phone number, including area code.

Enter an alternate Email address.

Press the “Next” button when completed.

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Step Five : Answer Security Questions

From the drop down menus to the right of the word “Question,” select your security questions.  In the box below, to the right of the word “Answer” enter your answers.

Note: you must choose three different questions, and you must provide an answer to each of those three questions.  All answers must be at least four characters in length and all must be unique.

Press the “Next” button when completed.

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Step Six:  Create a Password

Create a password for your account, by entering your password in the box to the the right of the word “Password” and then once more in the box to the right of the words “Confirm Password.”

Your password must conform to the following standards:

  • Be at least 8 characters
  • Be no more than 32 characters
  • Contain at least one digit (number)
  • Contain at least one letter
  • Contain at least one uppercase letter
  • Contain at least one special character: !#$%&()+-/

Please Note: Your account retains a history of your previously used passwords. You may not re-use your 2 most recently used passwords.

Press the “Next” button when completed.  

Note: When process is completed, you will be taken back to the first page.

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Resetting a forgotten password on the new IDMS

 

Step One: Resetting Forgotten Password

 

  1. Go to the CSUSB Self-Service Page
  2. Click on “Forgot Password”

 

Step Two:  Begin Account Recovery

recoveryinfo

  1. Enter required information
  2. Press “Submit” when completed

 

 

Step Three:  Choose an Account Recovery Method

 

  1. From the available methods, click on the desired method

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Step 3A: Answering Your Security Questions

  1. If you select “Answer My Security Questions” choose the questions from the drop down menu
  2. Enter answer to question
  3. Press submit
  4. You may now enter a new password

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  1. Note, your password must conform to the following:
    1. Be at least 8 characters
    2. Be no more than 32 characters
    3. Contain at least one digit (number)
    4. Contain at least one letter
    5. Contain at least one uppercase letter
    6. Contain at least one special character: !#$%&()+-/
  1. Also note, your account retains a history of your previously used passwords. You may not re-use your used passwords.

 

 

Step 3B:  Email Account Recovery

  1. Click on the link entitled “Receive an email with an account recovery code”
  2. You will be sent an email with a recovery code. Once received, press continue

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  1. Under “Forgotten Password” click on the link titled “Complete Your Account Recovery”

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  1. Enter ID Number and Recovery Code
  2. Press Submit

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  1. You may now enter a new password
  2. Note, your password must conform to the following:
    1. Be at least 8 characters
    2. Be no more than 32 characters
    3. Contain at least one digit (number)
    4. Contain at least one letter
    5. Contain at least one uppercase letter
    6. Contain at least one special character: !#$%&()+-/
  3. Also note, your account retains a history of your previously used passwords. You may not re-use your used passwords.

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Step 3C:  Receive Recovery Code via Text Message:

  1. Click on the link entitled Receive a text message with an account recovery code
  2. When code is received, press continue

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  1. When text message is received, enter ID number and recovery code

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  1. You may now enter a new password
  2. Note, your password must conform to the following:
    1. Be at least 8 characters
    2. Be no more than 32 characters
    3. Contain at least one digit (number)
    4. Contain at least one letter
    5. Contain at least one uppercase letter
    6. Contain at least one special character: !#$%&()+-/
  3. Also note, your account retains a history of your previously used passwords. You may not re-use your used passwords.

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