Monthly Archives: March 2017

MyCoyote Portal

Hands typing on a keyboard with text reading MyCoyoteSeamless navigation and a visually relevant user interface remain the primary goals for Administrative Computing and Business Intelligence.  ACBI is constantly maintaining and improving the MyCoyote portal needed to browse through essential applications and programs as CSUSB students, faculty, and staff.

What’s new in MyCoyote?

The most recent additions to the MyCoyote Portal are Zoom and Qualtrics. Some of us may have already had experience with these programs, yet in regards to user interface accessibility they remain the most recent. Placing these icons in front of users where they have easy access has lead to greater utilization outside of the classroom.  The increased use of these applications has given students the tools needed to expand upon their academics, along with faculty to experiment with new ways to teach their courses.

What’s on the horizon?

A discussion is taking place regarding the visual aspects of the current portal and ways to improve upon its navigational tabs. The concept of having a dashboard layout remains in consideration, allowing a change to the links and information that is currently portrayed. Such an idea can be suited for both students and faculty, providing an instant snapshot of data in the means of, enrollment, finances, holds, registration dates, current appointments, wait-list, and more.

Important Notes

With the inevitable changes that are underway with tuition, scheduling, semester conversion, and more, ACBI reminds us all to make sure we update our personal contact information through the MyCoyote Portal.

IT-Governance: March 2017

IT LeadershipBlackboard inactive course duration on production server recommendation

As the result of Blackboard becoming more and more impacted by large amounts of data being stored, the need to keep the system agile and efficient was under discussion. After meeting with the ATDL committee, ITS has decided to recommend that only courses from the previous two complete academic years would be retained from the Blackboard production environment. Details of the recommendation were discussed within the Executive Committee in regards to the length of time the archives would be maintained as well as the process to be established to help faculty request archives. In conclusion, the recommendation was approved by unanimous decision, following a clear protocol for faculty to request archives.

Campus wide Phishing exercise and training update

In continuation from last month’s discussion, the CSUSB phishing exercise recommendation was once again brought up for discussion. The Institutional Review Board (IRB) reviewed the program and found it didn’t need approval as it was Not Human Subjects Research (NHSR). In response to the delivery of the program to users, the Executive Committee approved of the exercise. However, this approval was met in compliance of informing the various leadership committees throughout CSUSB about the program. The Phishing exercise is due to move forward with a pilot program of 100 faculty and staff across campus to share their results with the Executive Committee, eventually leading to proceed with the entire campus.

Employee Spotlight: Candace Johnson

17-03-20-CSUSB-- Candace Johnson, Asst Budget Analyst, ITS - Office of the Vice President, California State University, San Bernardino on Monday, Mar 20, 2017. Photo by Robert A. Whitehead/CSUSB

Candace Johnson is an Assistant Budget Analyst in the ITS Budget Office within the office of the Vice President. The ITS Budget Office centrally manages the financial services, human resources services and procurement services at a divisional level.

As an Assistant Budget Analyst, Candace assists with the management of the ITS operating budget. She evaluates the impact of changes in the budget levels and expenses to take necessary actions to assure the division is within budget. This process involves tracking and reconciling all ITS division accounts. Candace tracks all financial transactions in the division, creates expense reports, enters purchase requisitions in PeopleSoft and prepares various financial forms.

The ITS division is important to the campus since they provide technology services and support to the whole campus.  However, the ITS Budget Office is significant to the division because they make all the necessary technology purchases needed to enable their division to provide world class customer service and support.

Candace is most proud of working on the Vital and Expanded Technologies Initiative (VETI) Grants. These grants are used to purchase new and cutting edge technology related items that students could use to enhance their learning experience. She is responsible for placing orders and tracking the expenses. Candace has purchased an X-Ray machine, 3D Printers, Neurological Kits and Software.

The most rewarding part about working on this project is she gets to attend the “Open Houses and/or Grand Openings” related to the grants to see how the items to see how they are being used. Some examples of the VETI Grant related projects are the Teaching Resource Center, the Library’s Innovation Lab and the Veteran’s Success Center. Another aspect that is rewarding to Candace is the ability to work closely with different faculty and staff from the various departments and colleges across campus.

On a personal note, Candace’s favorite television show is Grey’s Anatomy which she has been watching for the past 13 years. As for her favorite food, she would have to say shrimp, crab legs, sushi and, of course, dessert.

Candace hopes her next trip will be to the Bahamas or Jamaica. During her downtime she can be seen spending time with her family. They are always out at basketball events, school events or family events. However, if no events are scheduled, she is at home with her family watching movies in their pajamas.  

She attended CSUSB for five years where she received her Bachelors in Criminal Justice in 2002 and Masters in Criminal Justice in 2007. Candace has worked for CSUSB for 15 years.

For Candace, CSUSB means “a place of growth for me. I learned and excelled here. I received both my degrees from this campus. I have reached several milestones in my professional career here. I started as a student assistant and then moved on to become an Administrative Assistant, and Administrative Coordinator, and currently a Budget Analyst. The personal relationships that I have developed here has helped me grow on a personal level. So, I would say that CSUSB is a great place to plant a seed!”

Installing Office 365 For a Mac

For Faculty & Staff

To install Office 365, log into the CSUSB OWA wesbite using your CoyoteID@csusb.edu.

For Students

To install Office 365, log into the Office 365 Portal. Type in your CoyoteID number using your CoyoteID@csusb.edu login.

You will now be at the Office 365 Page. Please click on the Gear icon and select “Settings”

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From the Settings area, select “Office 365”

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Select “Software”

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Press “Install”

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